Core module

Weekly Timesheets

Employees fill out structured weekly timesheets logging hours against specific clients, tasks, and contracts. Each row ties directly to billable work — no ambiguous "general" buckets.

  • Draft → Submitted → Approved / Rejected workflow
  • Entries in 0.5-hour increments for precision
  • Attach notes per entry for client billing context
  • Submit with one click; managers notified instantly
  • Full audit trail on every timesheet
  • Bulk view for managers across all employees
Task / ClientMonTueWedThuFriTotal
Development · Acme887.58839.5h
Meetings · Internal010.5001.5h
Total8988841h
✓ Approved
🕐
08:42:17
Clocked in since 9:00 AM
Today: 8.5h logged
🕐
Shift workers

Shift Clock In / Out

For hourly and shift-based employees, TimeOverWatch replaces manual timesheets with a simple clock-in / clock-out interface. Hours are computed automatically.

  • One-tap clock in from any device — phone, tablet, or desktop
  • Live timer shows hours accumulated
  • Automatic hours calculation on clock-out
  • No manual entry — eliminates timesheet fraud
  • Managers see live who is clocked in on their dashboard
  • Daily and weekly totals in reports
🏖
HR & People Ops

PTO Accrual & Management

Replace your spreadsheet PTO tracker with a fully automated system. Set up custom accrual policies per employee and let TimeOverWatch handle the math.

  • Configurable accrual rate per employee (days/year or hours/pay period)
  • Real-time balance visible to employees at all times
  • Request → Manager Approval → Auto-deduct workflow
  • Year-end carry-over rules (cap, full rollover, or zero)
  • Full ledger history: every accrual, adjustment, and usage
  • HR-level view across all employees
18.5
Days Available
4.5
Days Used
3
Days Pending
Date RangeDaysStatus
Jul 4 – Jul 85Approved
May 26 – May 272Pending
DescriptionAmountStatus
🧾 Hotel — Chicago$342.00Approved
⛽ Gas — Client Visit$54.80Approved
🚗 Mileage — 48 mi$31.20Pending
✈️ Flight — NYC$289.00Pending
Total Pending$320.20
🧾
Finance

Expense Tracking

Employees submit expenses right from the app — no more emailing receipts or wrestling with spreadsheets. Approvers get a clean queue to review and approve.

  • Submit expenses with receipt photo from mobile
  • Mileage reimbursement at configurable rate per mile
  • Categorize by type (travel, meals, supplies, etc.)
  • Manager review and approve/reject with notes
  • Company-wide expense export to CSV
  • Filter by date range, employee, or category
📄
Billing

Client Invoicing & Contracts

Generate professional PDF invoices directly from approved timesheet hours. No double-entry, no reconciliation headaches — what your team tracked is what you bill.

  • Generate invoices from approved timesheet hours in one click
  • Custom invoice branding with your company logo
  • Track contracts and Purchase Orders per client with hourly rates
  • Dashboard shows Billed Amount and Remaining Amount per contract with grand totals
  • Export to PDF instantly
  • Invoice status tracking (draft / sent / paid)
  • Set a default hourly rate at the client level or per individual contract
INVOICE #2026-041
Acme Corp · NET 30
$12,480.00
Apr 1 – Apr 30, 2026
TaskHoursRateAmount
Development78h$150$11,700
Consulting6h$130$780
Total84h$12,480
April 2026 — Acme Corp
312h
Total Hours
$46,800
Billable Value
EmployeeHoursBillable
Sarah K.88h$13,200
James M.76h$11,400
Ana R.80h$12,000
📊
Analytics

Reporting & Exports

Get a clear, accurate picture of where your team's time and money are going. Slice by employee, client, task, or date range — then export with one click.

  • Weekly & monthly summary reports
  • Per-client billable hour breakdowns
  • Per-employee productivity view
  • Task-level drill-down
  • Export everything to CSV
  • Filter by date range, client, task, or employee
💰
Profitability

Labor Cost & Burden Rate

Know exactly what your team costs — not just what you bill. Set pay rates and burden percentages per employee, then run the Labor Cost Report to see cost, revenue, and margin side by side.

  • Set hourly or salary pay rates per employee
  • Per-employee burden % override or company-wide default
  • Burden covers FICA, benefits, overhead, and more
  • Set a billing rate per employee for revenue tracking
  • Labor Cost Report: hours, labor cost, revenue, and margin per employee
  • Filter by date range, employee, or client — export to CSV
$28,400
Total Labor Cost
$46,800
Total Revenue
39%
Avg Margin
EmployeeHoursCostMargin
Sarah K.88h$9,24030%
James M.76h$7,98043%
Ana R.80h$8,40044%
MON
TUE
WED
THU
FRI
SAT
SUN
Team MemberSchedule
Alex T.08:00–16:00
Maria S.16:00–00:00
James K.🔔 On Call
🔔 On Call This Week: James K.
📅
Operations

Schedule Builder & Team Status

Built for Security Operations Centers, healthcare teams, and any shift-based workforce. Managers build weekly schedules, assign on-call rotations, and see live team status — all in one place.

  • Visual weekly grid — assign shifts to each team member by day
  • Set start and end times per shift (Regular, On Call, etc.)
  • Save recurring templates and generate full weeks in one click
  • Assign a single on-call owner per week with rotation history
  • Employees see their personal schedule on their dashboard
  • Managers see live Team Status: scheduled today, clocked in, and on call
  • Dedicated Manager role for scheduling without billing or admin access
💵
Finance

Payroll Reporting

Calculate gross pay for your hourly team directly from approved timesheets. Preview before saving, finalize when ready, and export to CSV for your payroll processor — all in one place.

  • Automatic regular vs. overtime calculation per work week (40-hour threshold)
  • Overtime exempt flag per employee
  • Preview payroll before committing any data
  • Save as draft, then finalize to lock the run
  • Export finalized runs to CSV — ready for any payroll processor
  • Full history of all past payroll runs
312h
Regular Hrs
14h
OT Hrs
$18,240
Gross Pay
EmployeeReg HrsOT HrsGross
Alex T.80.004.00$5,280
Maria S.80.00$4,800
James K.80.0010.00$5,700
Total (3 employees)24014$18,240
✓ Finalized · ⬇ Export CSV
Role-Based Access

Built for every role on your team

TimeOverWatch gives each person exactly the access they need — no more, no less.

👤

Employee

  • Log weekly timesheets
  • Clock in / out for shifts
  • View own PTO balance & request time off
  • Submit expenses with receipts
  • View own submitted/approved timesheets
📅

Manager

  • Build and manage weekly team schedules
  • Assign on-call rotations
  • View live Team Status dashboard
  • See who is scheduled, clocked in, and on call
  • No billing or admin access required

Approver

  • Everything employees can do
  • Review & approve timesheets
  • Approve or deny PTO requests
  • Approve expense submissions
  • View team-level reports
🏢

Company Admin

  • Everything managers can do
  • Manage all employees, roles & pay rates
  • Configure PTO policies
  • Manage clients, tasks & contracts with billing rates
  • Edit or delete submitted timesheets
  • Generate invoices & run payroll reports with CSV export
  • Labor Cost Report & full data exports

See it in action — free for 30 days

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